Hiring is a fundamental function of a company and a crucial one. The right talent makes a strong team, which in turn, helps a company to achieve its goals. Wrong talent, on the other hand, costs a lot, affects productivity and leads to wastage of time and effort.
Given the important role employees play in an organization, there is no place for guesswork in hiring. Managers need to make a call on recruitment and selection of candidates, which can have a prolonged effect on the process and the outcome. This is where staffing agencies can change the game because they know the science behind hiring, they bring the experience of hiring for different industries, and they use the latest technologies and best practices.
Before jumping into how a staffing company can improve your hiring process, let’s first understand what hiring process encompass.
What is the Hiring Process?
The hiring process consists of multiple steps - planning, advertising, recruitment, selection, onboarding, training – aimed at finding and hiring new employees. An effective hiring process plays key role in attracting that right candidate who can make real difference in your organization. Although the complete process may differ depending on industries, staffing experts can make it easier for you.
How a Staffing Agency Can Help?
Staffing agencies are playing a critical role in helping companies achieve their hiring goals. As per the latest report from Indian Staffing Federation, the staffing industry has seen 5.9% growth QoQ in Q2 2023-2024. Additionally, the Flexi Staffing Employment Trend Report Q2 24 (Jul-Sept) revealed that approximately 72,000 new employment opportunities were created.
Keeping the growing role of staffing agencies in mind, find out how they improve the hiring process and provide positive results to businesses PAN-India.
- Creating Job Descriptions
The first impression is the best. When it comes to hiring, carefully crafted job descriptions are the first thing potential candidates come across. Staffing experts can help employers create job description content. The key is to paint a clear picture of brand and culture plus it should provide specific details about the job requirement.
Executing this first step will help to filter out unwanted candidates who do not match the job criteria and companies will receive resumes that matter.
2. Advertise the Open Positions
With the job description ready, staffing experts will first look into their large database of talent to find the right fit for your organization. If the requirements match the profiles, they will jump into the next step. However, if they can’t find suitable profiles, open positions are advertised on various mediums like job portals, job boards, social media, careers pages etc. In addition, the dedicated team at the staffing company will use their recruitment partners to find the best.
3. Assessment of Resumes and Applications
The next step is to assess the large number of resumes that will follow once the staffing agency advertises the job position.
Reviewing the applicants and resumes is a critical part of the hiring process, and company managers often cannot find time to do it. Hence, entrusting leading staffing agencies to do the job is the appropriate choice. In case you are already looking for a staffing agency, read Everything You Need to Know About Staffing.
Staffing companies today have started to use technology like Application Tracking System (ATS) to perform this task. The tool filters out resumes not in alignment with the hiring goals and simplifies the process. Plus, it ensures best applicants move to the next level in the hiring process.
4. Taking care of the Interview Process
After narrowing down the candidates, the onus is upon the staffing firms to carry out the initial round of interviews. It includes scheduling phone interviews where basic information is collected and confirmed from the candidate. The preliminary screening also helps in assessing whether the candidate is interested in the vacant position or not. The same call is used to schedule a face-to-face interview or an online interview.
Some companies prefer a final round of interviews with the candidate. These are often in-depth interviews where managers will assess if the candidate will be a cultural fit or in sync with the company’s vision.
If the company likes the candidate, salary negotiation is done by staffing experts, on behalf of the company.
5. Background Check
Background checks are emerging as one of the top priorities for companies before making the final offer. It ensures that the candidate does not have a criminal record or dubious work history. If you want to find out why it is important, read this blog.
Calibehr offers background verification services along with staffing services which is a win-win situation for businesses as they don’t have to run after another vendor.
6. On-boarding
A warm and motivating on-boarding process adds to the superior candidate experience, which in turn, can encourage more productive and efficient work and output. Automating the process, offering training material, and carrying out induction programs can directly contribute to employee retention too.
In conclusion, how exactly does a staffing agency help? Here’s the list:
- Simplifying the complete hiring process
- Engaging and attracting potential candidates through clear job descriptions and the use of technology
- Helps in saving time, effort and money for businesses
- Improves quality of hires
- Contributed to the growth of the company through streamlined process, faster hires and employee productivity.
Want to know how Calibehr can meet your staffing requirements? Contact us today.
